Budgets

The spending plan for 2026 by academy and cost category, compared with what is already spent, what is committed to booked batches, and where the year is forecast to end. The four measures are shown side by side and are never added together.

Budget

Actual

Committed, not yet paid

Forecast to period end

Lines forecast over budget

By academy

ActualCommitted

Committed figures open Purchase orders: venue, licence, material and travel commitments are orders placed and not yet received; committed instructor fees are booked teaching days on Instructor payouts. Uncommitted = budget − actual − committed. Variance = budget − forecast; a negative variance means the line is forecast to overspend. An unused budget is not a saving until the delivery behind it is checked: see Underspend explained.

Variance flags

Underspend explained, January to September

By cost category

Not yet reconciled. Budget categories (materials, licences, travel, payment fees) are not the same set as the expense ledger categories, and the budget does not carry the ASME fee estimate or fixed subscriptions. A line-by-line bridge from budget actuals to Expenses is not built in the prototype.

Share of actual spend

Instructor fees and venues follow the number of batches run; see Batch profitability for cost per batch. Venue bills are owned by Purchasing.

Academy × category

Forecast over budgetWithin 5% of budget

Each cell shows the forecast, with the budget underneath.

By quarter

All academies

Unspent budget from a closed quarter does not roll forward unless it is moved under Changes. Q1 to Q3 are closed-period totals.

Spend by month

ActualCommittedForecast

Monthly budget line is .

Budget changes

2026

Date	Change	From	To	Amount	Reason	Impact assumptions	Requested by	Approved by	Status